About the Position:
A Junior Office Manager is team-oriented, efficient and extremely detailed. A JOM takes care of general administrative office tasks as well as being responsible for one department (accounting, human resources or management contracts), in which the JOM is required to take responsibility by delegating, overseeing and organizing it.
You must have a high level of both written and spoken Spanish and English (any other language is a plus)
You must be able to work a minimum of 4 months
You must be motivated and organised in order to help General Managers guide and coordinate departments.
You must be confident and efficient.
You must be a problem solver
Your DAILY responsibilities here at Casamona:
In the morning:
1 JOM must be in the office half an hour before the team arrives.
You need to oversee the departments and know the tasks of the day.
JOM must help the OM check the main inbox and respond to clients.
JOM must answer the phone.
Throughout the day:
You need to help oversee all the departments
You need to manage the administration of the business, such as organising the contracts in the drive, keeping the keys in order and management contracts.
Do Flat Finding on your own and make sure everyone does it as well
Make sure the Upcoming Calendar is carried out everyday and that we are aware which apartments are coming back on the market.
We need to make sure that everything on our database (Sooprema) looks professional.
Dealing with your own clients, offering suggestions and organizing visits.
In the evening:
The JOM closing the office is in charge of the main inbox and answering the phone during the rest of the day.
The JOM must be the last person to leave the office with the Office Manager.
Take notes of accomplished tasks and what needs to be done the following day. This will be used to measure your performance and role within the company.
Use your Trello board to keep senior management informed at all times.